Job Posting

Associate Registrar
Search #1011-0008

Ohio Wesleyan University (www.owu.edu) is a selective, private, undergraduate liberal arts, residential institution founded in 1842 and is located just 20 miles north of Columbus.

Position Overview:

The Associate Registrar provides a vital liaison role between the Office of the Registrar and the students at Ohio Wesleyan University. Responsibilities for the position include maintaining a degree audit system, ensuring graduates have met all degree requirements, reporting, assisting with preparations for commencement, providing back-up for other members of the team, and other duties as assigned.

Major Responsibilities:

• Degree Audit
  • Program degree audit using the Powercampus, Sungard system
  • Update all degree audits with curriculum changes on an annual basis
  • Work directly with the faculty to make sure audits are correct and reflect the degree requirements for each major
  • Document approved course substitutions in the degree audit system
  • Ensure degree audits available to students are accurate and updated regularly
• Senior Check-Outs
  • Meet with each first term junior and graduating senior to review graduation requirements and the student’s status
  • Follow up with those students who do not make an appointment for a senior check-out
  • Ensure all graduation requirements are met before issuing a diploma
  • Make sure the student’s name is spelled correctly on the diploma
• Reporting
  • Supply reports on demand for:
    • Retention
    • Enrollment
    • Commencement and Graduation Rates and others as specified
  • Provide updates for the Commencement Committee and the Retention Committee
  • Work closely with the Associate Dean of Institutional Research
• Commencement Preparation
  • Ensure all degree requirements have been met for each graduating senior
  • Work directly with faculty to receive approval each graduating student’s major degree requirements
  • Enforce 32 unit requirement for students planning to walk at Commencement but not graduate
  • Assist with accumulating all senior grades for final reporting
  • Order diplomas, check them for accuracy, and cross reference them with the Commencement Program
  • Work with the registrar on the Commencement Program
  • Inform students who did not meet the requirements for graduation
  • Calculate academic honors and be sure this information is reflected on the student’s diploma and academic record

Minimum Requirements:

A bachelor’s degree and Registrar’s Office or equivalent university experience required. The ideal candidate will be proficient with PC’s, detail oriented, and possess an aptitude for customer service. Excellent communication skills and a strong analytical capacity required. Experience with a degree audit system and familiarity with the inner workings of a registrar’s office is preferred. The ideal candidate will be self directed and able to perform these tasks with little to no supervision once fully trained.

Completed application packets will include 1) signed application, 2) letter of interest (cover letter), 3) resume or Curriculum Vitae & 4) three letters of professional references OR the names, titles, & contact information for three professional references, and should be sent to:

Ohio Wesleyan University
Human Resources Department
OWU Search # 1011-0008
61 South Sandusky Street – UN027
Delaware, Ohio 43015

Completed application packets may also be forwarded to: hr@owu.edu

Applications received by August 5 will receive primary consideration, and the search will remain open until the position is filled.

Ohio Wesleyan University is strongly committed to diversity within its community and encourages all interested applicants, including women and minorities, to apply.

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